Belgium Schengen visa cover letter: sample and tips

Updated 3 November 2026

Belgium is a common entry point to Europe through Brussels. If you will stay with family there, the host's paperwork matters as much as your own.

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Where and how to apply

Check the Belgian embassy's website for your country. It names the visa centre (often VFS Global or TLScontact) and gives the checklist.
Main destination rule. Brussels, Bruges and Ghent, with a day in Amsterdam, is still Belgium if most nights are there.
Apply in time: at least 15 days before, and no earlier than 6 months before the trip.

What your letter should say

The consulate checks four things: why you travel, where you stay, how you pay, and why you will return. A one-page letter covers each of them in a sentence or two, then lists the documents you enclose. The full cover letter guide explains each part.

Sample cover letter for Belgium

A sample for a tourist trip. Replace every detail with your own, and keep the dates identical to your bookings.

Youssef El Amrani 18 Avenue Mohammed V, Rabat 10000, Morocco 3 November 2026 The Visa Section Embassy of Belgium in Rabat Subject: Application for a short-stay Schengen visa (tourism) Dear Sir or Madam, I am applying for a short-stay Schengen visa to travel to Belgium from 6 May 2027 to 15 May 2027 (10 days). The purpose of my trip is tourism. I plan to visit Brussels, Bruges and Ghent. I will stay at Hotel Grand Place in Brussels for the whole trip and visit Bruges and Ghent by train. My day-by-day itinerary is enclosed. I will pay for all costs of the trip myself. My bank statements are enclosed. I work as an accountant at Atlas Logistics SARL. My wife and two daughters live with me in Rabat. I will return home at the end of my trip, on 15 May 2027. I enclose: visa application form, passport, photos, travel medical insurance, flight reservation, hotel bookings, itinerary, bank statements for the last 3 months, and a leave letter from my employer. Yours faithfully, Youssef El Amrani Passport number: UY1234567

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Good to know for Belgium

Belgium is small, so many visitors stay in one city and make day trips. Say so in the letter, so one hotel for the whole stay makes sense.
If you combine Belgium with the Netherlands or France, count the nights and apply where most of them are.
Travel medical insurance must cover at least 30,000 euros for every day of your stay.

If you stay with family or friends

If someone in Belgium will guarantee your costs, the official document is a sponsorship undertaking (Annex 3bis), signed by the host at their town hall. If they only host you, an invitation letter with a copy of their ID or residence permit is usually enough. You can prepare the personal letter with the invitation letter guide.

Questions people ask

What is Annex 3bis?

A formal sponsorship undertaking for Belgium, signed by the person in Belgium who will cover your costs, at their town hall.

Do I need a cover letter for a Belgium Schengen visa?

Many Belgian visa centres list a letter explaining the trip. It helps especially when you stay in one city and travel out on day trips.

Official sources

Requirements differ between consulates and change over time. Always check the official checklist of the Belgian embassy or consulate you apply to. This page is general information, not legal or immigration advice.